Trail cams are used for wildlife and venue protection
Buckenham lake syndicate Privacy & GDPR Policy
1. IntroductionBuckenham lake is committed to protecting and respecting the privacy of our members, guests, and visitors. Under data protection legislation, the Club acts as a Data Controller for the personal information you provide to us. This policy explains how we collect, store, and look after your personal data. [1, 2, 3]
2. What Personal Data We CollectWe collect personal information when you complete a membership application, buy a permit, enter a match, or correspond with us by email, phone, or letter. This data may include: [1, 2]Contact details: Name, postal address, email address, and phone number.Demographic info: Date of birth (to verify junior/senior membership categories) and gender.Verification data: Environment Agency Rod Licence details and Angling Trust membership numbers (if applicable).Venue security data: Vehicle registration numbers (for venue parking permits and gate security).Financial info: Payment details, transaction history, and renewal dates. [1, 2]
3. Why We Need Your Data (Lawful Basis for Processing)We process your personal data under the lawful bases of Contractual Necessity (to manage your membership) and Legitimate Interests (to run the club effectively and safely): [1, 2]Membership Administration: Processing application forms, issuing permits, managing payments, and handling annual renewals.Club Communication: Sending essential updates regarding club rules, water closures, work parties, and AGM notices.Safety & Safeguarding: Maintaining emergency contact details and managing Disclosure and Barring Service (DBS) checks for coaches/volunteers.Match & Competitions: Publishing competition schedules, match results, and trophy winners on our website or social media. [1, 2, 3]Note: For marketing communications (such as newsletters promoting third-party tackle shops), we will always ask for your explicit, opt-in consent. [1, 2]
4. How We Store and Protect Your DataWe treat your personal data with respect and store it securely: [1]Digital Records: Electronic data and spreadsheets are stored on secure, password-protected devices or centralized club management software restricted to authorized committee members. [1, 2]Physical Records: Paper application forms or membership books are kept in secure, locked storage by the Membership Secretary. [1, 2]Access Control: Only designated Club management. In this case 4 fishery managers have access to your data, purely to perform their roles. [1, 2]
5. Data SharingWe do not sell or rent your data to third parties. We only share your data when strictly necessary: [1]With governing bodies like the Angling Trust if required for club affiliation or insurance purposes.With cloud-hosting or email services used strictly for club administration (e.g., managing a newsletter distribution system).If legally required to do so by law enforcement or regulatory authorities. [1, 2, 3]
6. How Long We Keep Your DataWe keep your personal data only for as long as you remain an active member of the Club. If your membership lapses or you choose to leave, we will securely delete or destroy your digital and paper records after 90 days, unless we are legally required to retain financial transaction histories for longer. [1, 2, 3]
7. Your RightsUnder the UK GDPR, you have the following rights regarding your personal information: [1, 2]Access: The right to request a copy of the personal data we hold about you.Correction: The right to ask us to update or correct inaccurate data.Erasure ("Right to be Forgotten"): The right to ask us to delete your personal data when it is no longer required.Withdraw Consent: The right to opt-out of marketing or non-essential emails at any time. [1, 2, 3]To exercise any of these rights, please contact our fishery management team via [email protected] 8. Policy Updates and ComplaintsThe Club reviews this policy regularly to ensure continued compliance. Any updates will be posted on our club website or sent directly to members. [1, 2]If you are unhappy with how we handle your data, you have the right to lodge a formal complaint with the UK supervisory authority, the Information Commissioner’s Office (ICO). [1]
